Hotel Block Management for Event Planners
Save time, streamline bookings, and earn commissions while creating unforgettable travel experiences for your events.
Select a booking example to see how much you could earn
BOOKING COST
COMMISSION *
COMMISSION EARNED
YOU KEEP 90%
* Commission levels differ by travel partner, typically ranging from 5-15% and averaging ~10%. Most of that commission (90%) goes straight to you, the advisor. You also have the ability to mark up the rates however you like to ensure profitability and guest savings to maximize conversions.
Built for Event Planners Who Demand More
Our platform empowers you to take control of group bookings with ease, efficiency, and a focus on delivering exceptional travel experiences. If others make it complicated, we make it effortless.
Simplified Workflow
Save Time
Simplify hotel block management and reduce hours of calls, emails, and contracts. Groupbook saves you over 20 hours per event.
Maximize Earnings
Earn an industry-leading 90% commission and mark up wholesale rates while offering clients discounts and ease.
Room Sourcing
CompleteFinding the perfect hotel options for your group
Contract Negotiation
CompleteGetting the best terms and rates
Guest Support
ActiveDedicated booking portal and 24/7 assistance
Post-Event Review
UpcomingPerformance analysis and feedback
Add Value
From sourcing rooms to checkout, Groupbook's concierge service provides support every step of the way, ensuring a seamless experience.
Save Money
Guests save up to 50% off public rates, and Groupbook offers courtesy blocks or covers initial deposits for blocks with attrition.
Smart Tools, Simple Process
Groupbook integrates powerful tools and real support into one dashboard for seamless event management.
Create and Customize Your Event Page
Easily design your event page with all the details your guests need, right on our platform.
Select Your Preferred Hotels
Choose from hotels near your event, and let our proprietary software handle the outreach for group block pricing.
Review and Approve Offers
Watch group block pricing offers come into your dashboard. Approve or deny them with just a click.
Share Special Rates with Guests
Add approved hotel rates to your event page for your guests to book directly.
Publish and Promote Your Event
Use our tools to bulk email, text, and share your event across social platforms in seconds.
Track Bookings and Earn Commissions
View bookings in real time, track room pickups, and earn commissions for every reservation.
Monetize Your Room Blocks, Simplify Your Planning
From test drives to full revenue streams, choose the plan that fits your event planning journey. No hidden fees, just more value from every booking.
FREE - Test Drive the Platform – Risk-Free
$0/month
Best for new event organizers and one-time events
- Easy Event Creation – Set up events, choose hotels, and send offers to attendees.
- Basic Support – Email support + a newsletter with industry tips.
- No Upfront Cost – Start planning events with no commitment.
- Upgrade Anytime – Ready to earn commissions & access premium support? Upgrade to Professional.
Professional - Earn More, Stress Less
Best for those looking to earn hotel commissions & streamline planning
- Turn Events into a Revenue Stream – Earn commissions on hotel bookings.
- Concierge-Level Support – We handle contract negotiations & hotel discussions for you.
- Priority Support – Direct phone/video access to our team.
- Exclusive Perks & Incentives – Earn free rooms & planner points (where applicable).
- Stronger Hotel Relationships – We leverage our relationships to your benefit.
- Extra Rewards – Monthly raffle for gift cards & travel perks!
Enterprise
Let's Chat
Maximize results with custom solutions tailored to your needs.
- Looking to white-label our platform or integrate our booking engine through an API? The Enterprise Plan is perfect for managing large-scale requiring more customization. Take full control of the booking process while boosting your earning potential.
Choose Your Event Success Plan
From occasional events to professional planning, we have options for every organizer
Event Organizer
Best for new event organizers and one-time events
$0/month
Get Started- Features
- Commission EarningsTurn events into a revenue stream—one event can cover your subscription!
- Concierge SupportSave hours of work—we manage contracts, rates & special requests for you.
- Communication & SupportGet priority support instead of waiting on emails.
- Hotel Rate NegotiationAccess lower rates than standard public pricing.
- Commission Earnings
- Benefits
- Exclusive Perks & IncentivesGet extra perks that add value to every event.
- Travel Rebates & CashbackMore savings on travel—earn while you book.
- Monthly Raffle for RewardsChance to win valuable rewards every month.
- Advanced Analytics & ReportingMake data-driven decisions to optimize events.
- Exclusive Perks & Incentives
- Support
- Time SavingsReduce stress & focus on planning, not paperwork.
- Time Savings
Event Organizer Professional Limited Offer
Best for those looking to earn hotel commissions & streamline planning
$49$0/month(first 2 months)
Then $49/month. Your card won't be charged until your 2-month trial ends
Get Started- Features
- Commission EarningsTurn events into a revenue stream—one event can cover your subscription!
- Concierge SupportSave hours of work—we manage contracts, rates & special requests for you.
- Communication & SupportGet priority support instead of waiting on emails.
- Hotel Rate NegotiationAccess lower rates than standard public pricing.
- Commission Earnings
- Benefits
- Exclusive Perks & IncentivesGet extra perks that add value to every event.
- Travel Rebates & CashbackMore savings on travel—earn while you book.
- Monthly Raffle for RewardsChance to win valuable rewards every month.
- Advanced Analytics & ReportingMake data-driven decisions to optimize events.
- Exclusive Perks & Incentives
- Support
- Time SavingsReduce stress & focus on planning, not paperwork.
- Time Savings
Frequently Asked Questions
If you have anything else you want to ask, reach out to us.
Why is it so difficult to secure competitive hotel rates for my clients?
Event planners often struggle with negotiating competitive rates due to limited leverage or a lack of direct connections with hotels. Groupbook simplifies this process by leveraging our extensive network to secure competitive rates, ensuring your clients receive the best options without the hassle.
How can I ensure room availability during peak event times?
During high-demand periods, securing room availability can be a challenge. Groupbook works closely with hotels to prioritize group bookings, enabling you to lock in room blocks early and avoid last-minute surprises.
Why haven’t I been able to earn commissions on hotel bookings in the past?
Many hotels don’t offer direct commissions or involve complex agreements. Groupbook automatically calculates and pays commissions on every booking, making it easy to get rewarded for your efforts without the extra hassle.
How do I handle last-minute changes or cancellations for my clients?
Last-minute changes or cancellations can be stressful, but Groupbook’s concierge team is here to help. We assist with modifications, ensuring seamless communication with hotels and minimizing disruptions to your event.
Can I offer my clients added perks or benefits when booking through Groupbook?
Absolutely! Groupbook negotiates exclusive perks such as discounted rates, complimentary amenities, and additional services, all of which enhance your clients’ experience and reflect positively on your services.
Is Groupbook suitable for all event sizes?
Yes! Whether you’re managing a small meeting or a large convention, Groupbook is designed to scale to meet the needs of any event, ensuring seamless booking for groups of any size.
How do I track bookings made through Groupbook?
Groupbook provides an easy-to-use dashboard where you can track all bookings in real-time. You’ll be able to monitor room availability, payments, and confirmations, ensuring everything is on track for your event.
How does Groupbook streamline the booking process for large events?
Groupbook simplifies large event management by centralizing all bookings, room availability, and client preferences into one platform, ensuring smooth coordination and eliminating the hassle of juggling multiple systems.
What makes Groupbook different from other booking platforms?
Groupbook stands out by offering a tailored solution for event planners, sports teams, venues, and destination marketing organizations. Our platform is designed to simplify group bookings, save you time, and ensure competitive rates and availability.